AN INTRODUCTION TO WESTWORKS AND THE “COLLABORATION” CONSORTIA
Westworks is a Cabinet Office backed consortium made up of a continually expanding group of public sector bodies; from housing associations to local authorities, government departments and services to charities. Westworks provides access to fully compliant works, services and supplies by managing the process to suit the needs and abilities of the users whether that be a fully managed mini-competition to giving access to our e-procurement system so that the user can run their own process with our oversight. Westworks also has users that are not necessarily Contracting Authorities in their own right but that would benefit from the arrangements; such as charities and community enterprises.
Westworks are a part of the “Collaboration” group of consortia working together to bring further economic and social efficiencies and value to our combined users. “Collaboration” is currently made up of Westworks, Efficiency East Midlands, South East Consortium and Advantage Southwest and this DPS will be available for all members to use. This means that the DPS will cover all of England and Wales and into other UK areas when required.
In all, Collaboration members currently have over 2 million properties; from housing to commercial to corporate, under management and are constructing new property at an unprecedented rate.
Westworks will conduct the DPS for and on behalf of the members of all of the Collaboration consortia (hereinafter referred to as “users”) and may invite other consortia to join the collaboration at any time. Westworks is the Contracting Authority for the purposes of this DPS procurement. All Collaboration consortia are constantly growing their usership and to see current users please look at their respective websites whose addresses can be found within this notice. Potential users of the consortia may be found at gov.uk and local.direct.gov.uk also central and devolved government bodies, charities, educational establishments, police, fire and health services, social enterprises and similar organisations are entitled to access the DPS.
INTRODUCTION TO THE DYNAMIC PURCHASING SYSTEM
A Dynamic Purchasing System (DPS) is an electronic system through which users can invite applications from suppliers who have registered with Westworks and have met certain minimum criteria. In effect, it is much like a centrally managed Approved Supplier List.
Suppliers are able to apply to join the DPS at any time during the life of the DPS. This differs from a “Framework” in that companies may be added to a DPS following the initial award whereas once the initial award of a frameworks is completed it is closed for four years.
All applying suppliers who meet the selection criteria will be admitted to the DPS, so there is a likelihood of multiple providers under each category.
There is no pricing exercise or technical specification process during the initial application (request to participate) – this will come during the call-off stage. What is required is a demonstration and evidence that the applicant organisation can provide the services specified. In this case construction of buildings and major works on buildings. Westworks will disregard any applications from organisations that cannot provide such evidence.
A DPS may be split into categories, we have split this one as referred to below.
1. Design and build of housing and non-housing developments with 1 to 10 units and projects with value up to £1.5m this lot will include developments of multiple phases each up to £1.5m
2. Design and build of housing and non-housing developments with 11 to 40 units and projects with value up to £4.5m this lot will include developments of multiple phases each from £1.5m to £4.5m
3. Design and build of housing and non-housing developments with over 40 units and projects with value over £4.5m
4. Construction and major refurbishment/remodelling of property schemes may include, but are not limited to, the following types of work:
• New build/extension and adaptation schemes within the care environment
• New build/extension and adaptation schemes for commercial/industrial projects
• Major and minor adaptations of existing buildings
• Office refurbishment
• Regeneration works
• Structural works
You may apply for any or all categories.
During the call-off stage (mini-competition) all qualifying suppliers on the DPS in the appropriate category and post-code area(s) will be invited to bid. Suppliers may decline opportunities presented via mini-competition by “opting-out” on the Westworks portal and providing a reason. Failure to acknowledge opportunities by opting in or opting out may result in removal from the DPS.
If you have any further queries regarding the setting up and management of the DPS please use the correspondence facility in the in-Tend procurement system to address them to us.
WHAT ARE THE BENEFITS TO USERS AND SUPPLIERS OF A DPS?
A DPS provides users with a number of key benefits, the main ones being:
It simplifies and thereby reduces the cost of procuring all manner of works, services and supplies whilst making the process compliant with UK and EU regulations and providing best value.
By having an open DPS smaller businesses can be encouraged to apply to join and thereby gain access to public spending where larger frameworks with greater values and geographical coverage would be a barrier.
It simplifies the processes required of public spending bodies to engage with stakeholders and comply with other regulations outside of Public Contract Regulations and EU law.
Unlike a framework, a DPS remains open to new suppliers after the initial procurement round. This means that potential suppliers are not “locked out” of the arrangement for four years and also it allows smaller businesses access to works that larger suppliers would struggle to deliver.
Suppliers can opt in or opt out of each qualifying call-off as suits their business at the time, rather than being forced to bid when it would not be economically practical for either party.
DPS CREATION PROCESS
The creation of this DPS is a single stage process with a single questionnaire.
Within the Questionnaire there are a number of exclusion and selection criteria. These are included so that providers can demonstrate that they have the capacity and capability to work on the types of contract which are the subject of the DPS.
All applicants who meet the minimum requirements will be awarded a place on the DPS.
To encourage the widest participation there will be no minimum turnover requirements at the application to join stage. However, individual users may require some additional criteria to be satisfied and this will be made clear in the mini-competition call-off stages.
ABOUT THE SERVICE
This DPS is being established for the provision of construction, conversion and major refurbishment of dwelling houses, flats, sheltered schemes, sheltered accommodation, commercial and communal facilities, corporate property, and similar buildings for a period of five years with an option to extend for up to a further five years.
Successful applicants will be awarded a place on the DPS from October 2018 from which time Users may award Contracts. Users are able to enter into Contracts with the suppliers which may outlast the duration of the DPS. Users may also enter into partnering arrangements with one or a number of providers to establish provision for longer term, multi-project contracting arrangements.
The qualification criteria required to be awarded a place on the DPS will be such that requires continual verification and validation. There will be a self-cleansing process which providers will be required to monitor and maintain. Failure to do so will result in removal from the DPS.
The maximum spend on this DPS is £4,000,000,000 Please note that this value is for indication only and may not be reached. If, however this maximum spend is reached the DPS will be re-procured and the existing one will be closed.
FOR MORE INFORMATION GO TO: https://in-tendhost.co.uk/westworks/aspx/Home REGISTER AND DOWNLOAD THE DOCUMENTATION
TO SPEAK TO WESTWORKS ABOUT HOW THIS ALL WORKS AND HOW TO PARTICIPATE, EITHER AS A CONTRACTOR OR A USER PLEASE CALL CLIFF WOODWARD ON 07938377697 OR 01380 710263
OR KARINA MCDERMOTT ON 07938 377849 OR 01380 710265 (MON & FRI ONLY)